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ORCID in New Zealand FAQ

Frequently Asked Questions about ORCID in New Zealand

If you have questions about the New Zealand ORCID Consortium, and which aren't answered below or by the ORCID FAQ, please feel free to email: orcid@royalsociety.org.nz

As questions are received, they and their answers will appear below:

What is ORCID?

Open ­Researcher and Contributor ­ID gives each person in the worldwide research community a unique identifier that distinguishes them and their professional activities from everyone else. It solves the issue of name ambiguity, where people have the same or similar names or publish under multiple versions of their name: JB Smith; Jane B Smith; Jane Belinda Smith; Smith, JB; Smith, Jane B.

Why should I register for an ORCID ID?

You may already have a ResearchGate, an Academia.edu and a LinkedIn profile as well as a professional CV/website that you maintain. ORCID is different because is not a profile; it is an identifier, allowing you to be distinguished from everyone else in the research community. ORCID does not store files such as pdfs of your published papers.

What information goes into my ORCID ID and who can access it?

Your ORCID ID contains:
Your name, email address(es), keywords relating to your research interests, links to websites (e.g. your personal website, your ResearchGate, LinkedIn pages etc.), education, places of employment, details (but not files of) publications, grants awarded, and any other professional activities you wish to include.
You, the researcher and owner of your ORCID ID, control privacy settings. You can allow trusted parties, such as a publisher, a funder or your employer, to read or write information to your account, saving you time and effort in replicating information on forms. The ORCID message is ‘Enter once, reuse often’.

Will it take a long time to put all of my previous publications into my ORCID record?

ORCID is able to integrate directly with a number of other databases, including Scopus, to allow you to quickly import information about your publications. You can also export information from Google Scholar to your ORCID record, or you can enter information manually.

What are the main benefits to me, personally, in having an ORCID ID?

ORCID will reduce the amount of time you spend keeping your professional record up to date. Your scholarly activities, including publications, grants received, and (depending on the publisher) peer-review activity that you carry out, can be written to your ORCID record by trusted parties allowed by you. This should save you the time and effort spent entering that same information in other places. Some publishers are now requiring ORCID IDs as a requirement for manuscript submissions.

How does ORCID protect my privacy?

You remain in control of your ORCID account, including who is able to view individual parts of your ORCID record and who is allowed to add information to it.

What is ORCID membership for organisations?

By becoming a member of ORCID, a research organisation or funder can connect their in-house systems with ORCID, allowing direct access to the ORCID IDs of their researchers (with their permission), saving both the organisation and the researcher time. It removes the need to enter the same information multiple times in different places.

What is the New Zealand ORCID consortium?

The consortium allows up to 99 eligible organisations to gain the benefits of premium membership of ORCID, giving certain privileges over and above standard membership. These include personalised monthly reports and the ability to receive automatic updates (webhooks)  to your system when any new information is posted to the ORCID record of a researcher associated with your system.

Which organisations are eligible to join the NZ ORCID Consortium?

New Zealand institutions of higher education, nonprofit organizations, and government research and funding agencies are entitled to be covered under the Consortium Fee.  Inclusion of organisations based in New Zealand and legally affiliated with these entities is up to the discretion of ORCID.  Please contact the Society if you have any questions about eligibility.

Is there a cost to becoming a Consortium member?

No, not directly.  The Ministry of Business, Innovation and Employment has generously agreed to support the Society's ORCID Work Programme. This Work Programme includes payment of the consortium fee for up to 99 eligible New Zealand organisations to join in a national approach to ORCID membership.
The Ministry is also supporting the development of a NZ ORCID hub to allow organisations of all scales and technical resource to productively engage with ORCID.  Until the hub is in production, or if members desire additional non-hub integrations with ORCID, these developments are to be built by the member. 

What are the benefits of joining the Consortium?

Consortium members gain the benefit of premium ORCID membership, including the ability to request, and act on, permission to read and write to the profiles of their researchers.  Premium membership also provides monthly organisation analytic reports, together with a range of benefits.
More detail can be found on the ORCID pages for funders and research organisations.

How long is MBIE committing to paying the consortium fee?

The work programme agreement between the Ministry and the Society is for two years; however the Ministry has indicated an intention to support the Consortium long-term. Should Government cease to fund the consortium fee, and if no other agency are able to provide support, the Consortium would dissolve, whereupon members would relinquish their membership benefits.

How does my organisation become a consortium member?

Contact the Royal Society of New Zealand at orcid@royalsociety.org.nz . If eligible to join, you will be asked to fill out and sign an accession agreement (example) and provide names and contact details for a main and a technical contact for your organisation.

What are the Main Contact and the Technical Contact roles?

“The Main Contact indicated for each Consortium Member shall be the person who represents the Consortium Member for purposes of (i) notice under the ORCID License Agreement and ORCID’s bylaws and (ii) membership voting, and who otherwise acts on behalf of Consortium Member under the ORCID License Agreement and under ORCID’s bylaws.”; and
“The Technical Contact shall be the person responsible for managing the Member’s API Credential(s).”
These contact details will be posted to the Consortium Membership registry

Note: Once the NZ ORCID hub is in production, the technical ability required of the Technical Contact is expected to be minimal.