Frequently asked questions

Changes for 2025

What are the main changes this year?

o    New Terms of Reference have been established for the Fund.

• Two new assessment criteria added around benefit and rationale.
  • All proposals must demonstrate how their research could be
    of economic, environmental or health benefit to New Zealand
  • Proposals should demonstrate a clear rationale for this research being undertaken in New Zealand
• Approximately 50% of funding will go towards supporting proposals
  which have the potential to result in economic benefits to New Zealand
• The Social Sciences and Humanities panels have been disestablished.
• Scholarly impact has been changed to quantifiable impact.

o  These changes have led to some alterations in the proposal structure

• New section on “benefit” added, with:
  • Tick boxes indicating potential benefit categories (economic, environmental, health)
  • a 400-word statement to articulate a “Benefit and rationale for the research in New Zealand”.

o    EOI summary changed to 200 words

o    Narrative CV trial expanded to include all applicants across all grant categories

o    Both CV templates updated with minor changes

o    VM guidance updated

• % shares of VM themes will not be visible

o    SEOs, % shares and keywords will be visible in the proposal

o    References to Covid-19 removed

General 

Are there any plans to increase the amount of funding for Standard proposals?
The Marsden Council can decide to increase the caps of each panel, but unless the Fund increases in size, this would result in a decrease in overall success rate. They have not chosen to do so for the 2025 round.

Applications

Who is eligible to apply for a Marsden Fund Grant?

The Marsden Fund is fully contestable and is open to applicants who meet the Fund’s eligibility criteria which can be found in the Expression of Interest guidelines for Fast-Start and Standard applicants. The criteria are determined by the Marsden Fund Council. Eligibility to apply for funding as a contact Principal Investigator (PI) is restricted to Aotearoa New Zealand-based researchers. The research should be carried out in Aotearoa New Zealand, except in cases where its nature demands that it be carried out elsewhere.

Fast-Start applicants must have a PhD degree and be within 7 full-time years (or 10 years for track B) of their PhD to apply. There is no PhD requirement for Standard contact PIs. More details are available in the Guidelines.

Are there any visa regulations?

We don't have visa requirements within the Marsden Fund guidelines, but we do have the requirement that you are employed at a New Zealand-based organisation for the duration of the grant. It is the responsibility of the host organisation to ensure that you are able to be employed in New Zealand for the duration of the grant. That may require some visa requirements for those coming into the country. We are not able to provide any Immigration New Zealand advice.

How many applications can I be on each year?

For each annual funding cycle, eligible applicants must:

• Be involved in no more than ONE proposal as a Principal Investigator (PI) per funding round.
• Be involved in no more than TWO proposals in total per funding round; either as a PI on one and an Associate Investigator (AI) on another, or as an AI on two proposals.

Applicants can also be named as mentors on Fast-Start proposals in addition to the two-proposed limit described above.

Please note there are exclusions for successful applicants in prior years:

What is the PI exclusion rule?

The ‘PI exclusion rule’, means that, if you have been successful as a PI in a particular funding year, you will be excluded from applying for another Marsden Fund grant as a PI for the next two funding years. For example, if you are a PI on a Marsden Fund grant that was awarded in 2023, then you can't apply as a PI, regardless of grant category, for 2024 or 2025. For this example, you may still apply as an AI for this funding round, and you may apply again in 2026, even if your previously awarded grant is still active. 

If I am an AI on a current Marsden grant, does that affect whether I can apply as a PI or AI this year?

No. The exclusion rule only applies to people who have been successful as PIs.

What constitutes a ‘Marsden Fund’ research question?

According to the Marsden Fund Terms of Reference:

• The Marsden Fund encourages New Zealand’s leading researchers to explore new ideas that may not be funded through other funding streams and fosters creativity and innovation within the science innovation and technology system. Exploring new ideas results in greater potential to develop of new technologies, products, boost economic growth, and enhance New Zealand’s quality of life.
• The Marsden Fund invests in excellent, investigator-led research aimed at generating new knowledge, with the potential for long-term economic, environmental or health benefit to New Zealand. It supports excellent research projects that advance and expand the knowledge base and contributes to the development of people with advanced skills in New Zealand.

How should I pitch my proposal?

Marsden Fund Panels can cover a wide range of disciplines. Panellists have been selected to cover the broad range of disciplines within a specific panel, however, there may not be an expert in your specific field to assess your research.  Your proposal should therefore be aimed at a research literate audience, that may not be specifically in your field.  Avoid using field-specific jargon as not all panellists may be familiar with it.

Are projects with things like software or tool development considered suitable for Marsden Fund applications?

The proposed research is expected to generate new knowledge. Software or tool development should also be driven by a good research question; the development of the tool is not enough in itself.

Always refer back to the assessment criteria.

Do we need to have preliminary results to apply for a Marsden Fund grant?

No; however, it is a good idea to have preliminary results if you can. This will help convince the panel members that your brilliant idea is feasible.

How detailed does the methodology need to be at the EOI stage?

Allowing for the fact that you will only have one page, we advise you to make sure to be informative and to reference your methods. This needs to balanced together with the proposed research.

For the EOI can we include a figure (e.g. conceptual diagram), does this count towards the 1-page limit?

Yes, you can. It needs to be contained within the one-page abstract.

Can I use tools such as ChatGPT to help write my proposal?

Yes, you can - but exercise caution. The use of generative AI tools such as  presents an opportunity to assist researchers, but this may raise issues around authorship and intellectual property including copyright. Content produced by generative AI may be based on the intellectual property of others or may also be factually incorrect. It may also provide biased content. Therefore if you do use generative AI tools to help craft your proposal, ensure you thoroughly check the output.

Note that all applicants will be required to sign a proposal declaration on the portal to confirm that they take full responsibility for the content of the proposal, the suitability and validity of cited sources and originality of content, and to confirm that that proposal does not contain false or misleading information.

Are applications ever ruled ineligible after submission?

Provided that you meet the eligibility criteria in the guidelines you are welcome to apply to the Marsden Fund.

Fast-Start eligibility: Should any panel members assessing proposals be unclear about Fast-Start eligibility, the Marsden Fund office will check with the relevant Research Office. If information provided by the relevant Research Office cannot confirm eligibility, the proposal will be deemed ineligible and feedback to this effect will be provided.

Formatting: From time to time, panellists raise issues with the Marsden Fund office and panel convenors around irregularities in EOIs. If anything is raised, the Marsden Fund office will ascertain whether the issue is due to the portal, or due to applicant error. If the issue is deemed to be applicant error, it may lead to the proposal not being considered and thus ineligible. The list below gives the types of irregularities which are likely to deem a proposal ineligible:

• The abstract (section 3a), including any diagrams or footnotes, is greater than one page long
• Font size, line spacing and/or margins have been altered from the templates to give the applicant a material advantage
• The description of the proposed research has expanded significantly from the abstract (3a) into other sections (e.g. as footnotes in the reference section (3b) or added to the roles and resources (3e)
• The abstract (section 3a) is missing (e.g. overwritten by a different template), thus making it impossible to assess the proposed research
• The contact PI’s CV is not there (e.g. it may have been duplicated with an AI’s CV), thus making the track record of the PI impossible to assess from the proposal.

If a proposal is deemed ineligible, you will be informed in your EOI outcome letter.

Is it possible to switch between a Fast-Start and a Standard type of application between rounds?

No

How do I know which panel to apply to?

We recommend that if you are unsure of which panel to apply to that you seek advice, for instance from your research office or colleagues. You may also want to consider which journals you plan to publish in, and what fields those are in, or which fields your research seeks to advance. You can also view who is on each panel and get an idea of the expertise each panel covers on our Marsden Fund panels page.

Is there a process for registering a Mātauranga Māori concept and aligning to a panel that is suitable to assess the project?

There is no formal mechanism. In terms of a panel choice, it will depend mainly on what your research involves.

Interdisciplinary research: 1) How do I choose the right panel for interdisciplinary research? 2) Can the panels cross-reference proposals to other panels in the case of cross-disciplinary research?

1) It’s a good idea to consider where the novel question of your proposal comes from. A way to think about this might be to ask yourself which journals will the research be published in. Another consideration might be the makeup of the panels, i.e. if there is expertise which you feel covers some aspects of the disciplines, that may influence your decision.  

2a) The option is available for convenors to suggest to an applicant that they move their proposal to a different panel, however the applicant makes the final call on this.

2b) If a panel feels they do not have the expertise to assess a particular proposal, that panel can ask for input from a different panel.

Can I include supplementary media in my application (e.g. weblinks to videos)?

Not in the proposed research section.  All information required to assess your proposal should be presented within your application.

Links may be listed in the “References” section (3b) if they are publicly accessible.

If this is my second of third time submitting a proposal, how different does it need to be from the previous submission?

This is impossible to answer definitively. We do recommend that it is worth resubmitting.  Before doing so, we recommend looking at what score your proposal received, if it got through to the full proposal round, and using that as a guide of how competitive your application was. You should also consider any feedback, including reviewer feedback and Convenor feedback, as well as feedback from your colleagues and any other sources you may have.

How can I improve my proposal from last year?

Full Proposals: It is recommended that you reflect on any feedback from the convenor and referees that you have received with your prior application.

You should also seek feedback from colleagues, collaborators, or other experts you might have access to.

What references are allowed?

Anything cited in references needs to be accessible to panellists. Published and in-press are fine to use. Pre-prints are allowed if they are accessible (see below)

Can I cite and/or discuss pre-print articles in my Marsden application?

Yes. You can cite and/or discuss results from pre-print articles in your proposal, as long as the panel can access them. Please note the panel may take into consideration that this work is yet to be peer-reviewed.

If the preliminary work is yet to be published or non-publishable due to IP constraints, could we still refer to that in our application without citation? If yes, what evidence are we expected to provide then?

It is worth describing such outputs to provide evidence of prior work.

Please note:

• except for the Summary of full proposals that are eventually funded, the content of Marsden Fund applications is confidential.
• the Panel members may take into consideration that this work is yet to be peer reviewed.

Fast-Start Eligibility

How do I work out if I am eligible to apply for a Marsden Fund Fast-Start? Does the type of work I have been doing matter?

There are two different ‘Tracks’ for Marsden Fund Fast-Start eligibility.

For Track A: It doesn’t matter what role you’ve had since your PhD. The clock starts as soon you have completed the requirements for your PhD.

For Track B: If you conducted research before your PhD, the clock starts from the start of that position. Types of research employment can include: private sector, university, CRI or other research organisation.

Please note:

• Time spent on sickness leave is excluded from the year count. 
• Parental leave is not excluded from the year count, as this is accounted for separately in the eligibility extension for dependent children.

For more information see the EOI guidelines.

For a calculator, if you have worked part-time or been a primary caregiver for children born since your PhD, there is a handy resource here https://www.royalsociety.org.nz/what-we-do/funds-and-opportunities/marsden/marsden-fund-application-process/submitting-a-proposal/career-gaps-calculator/

If you are really not sure about your eligibility after going through this material, please contact your Research Office. They will contact our office on your behalf if there are still questions about your eligibility.

Any applicants who have had their eligibility confirmed by the Marsden office should explain this in their CV (section 1e of the standard CV template, or the “career break” section of the narrative CV template).

If you have been a Principal Investigator (PI) or an Associate Investigator (AI) on a Marsden Fund grant previously, can you still apply for a Fast-Start?

PI: Generally no, but there is one rare exception. You are eligible to apply if you’ve previously been a caretaker PI, e.g., if you’ve taken over the PI role on a grant because the original PI became unavailable.

AI: Yes you can. 

Can you apply for a Marsden Fund Fast-Start grant if you are on a fixed-term contract? (i.e., you are on a three-year, fixed-term contract?)

Talk to your line manager or Head of Department. If awarded, your organisation must support you for the duration of the Marsden Fund Fast-Start grant. 

Proposal Teams

How should I choose the team for my proposal?

You should assemble a team with the appropriate knowledge, skills and expertise to meet the research goals of your project, including Mātauranga if required.  Ensure that you provide sufficient resources in your budget to enable all team members to fulfil their role on the project (i.e. plan your project appropriately for the budget).  Note that international team members cannot receive a salary from a Marsden Fund Grant. 

One of the secondary objectives of the Marsden Fund is to “contribute to the development of advanced skills in New Zealand including support for continuing training of post-doctoral level researchers, and support for the establishment of early careers of new and emerging researchers.”  When building your research team, you should consider how your proposal meets this secondary objective.

Do the Associate Investigators (AIs) need to have FTEs for all three years for a Marsden Fund grant?

No, AIs don’t need to have FTEs for all three years.

Would it be okay to have one AI for the first year and another AI for the last two years?

Yes.  What is important is having the right team members committing to do the work for your project at the right time. If the contribution of the AI is only needed for one or two years, then that is fine.

Is there a minimum AI FTE required for a Marsden Fund Fast-Start grant?

For a Fast-Start grant the recommended minimum contribution for the AI role(s) is 0.05 FTE for each year that the AI is involved with the research.

Can I change FTEs at the full round stage?

Yes, this is possible, and small changes can be made on the portal. Major changes to FTEs should be approved through the Marsden Fund office. Note: It is not possible to remove a team member by decreasing their FTE to zero.

Can I have more than one Principal Investigator (PI) on my Marsden Fund Fast-Start grant?

No, you can only have one PI (refer to the EOI Guidelines). However, you can have AIs and/or a mentor.  If you wish to co-lead a research project then the Marsden Fund Standard and Council Award categories might be worth your consideration.  These give you larger scope/resources and allow you to have more people involved in the project.

What role do mentors play in my Marsden Fund Fast-Start proposal?

For Fast-Start proposals, there is an option to name a Mentor, where no funding/FTE would be sought for that person. This person would play a role in advising the applicant on various aspects of project management, career guidance and professional development; they would not have a scholarly input into the proposed research. While CVs are not required for Mentors, their expected contribution should be outlined in the Roles and Resources section. Mentors should ideally be based at the applicant’s institution.

If a researcher is to act as a Mentor and also plans to have an input into the proposed research, they should be listed as an Associate Investigator (AI) instead. Any mentoring done by an AI should be detailed in the proposal under the Roles and Resources section along with their other contributions. They should NOT also be listed in the “Mentor” category. CVs need to be supplied for any AI, and FTEs sought for them.

A researcher can be named on a Fast-Start proposal as a Mentor or an AI, but not both.

If Fast-Start applicants do not have an AI on their proposal, it is advised that they have a named Mentor.

No more than one Mentor can be named for each Fast-Start proposal.

If you have a current research supervisor for a PhD/Postdoctoral position, can they be listed as an AI or mentor on my Marsden Fund Fast-Start grant?

Yes, you can. Though you are required to demonstrate to the Panel members how Fast-Start funding will launch your independent research career (within the Roles and Resources section of the application).

Can I have both a mentor and an AI in a Marsden Fund Fast-Start proposal?

Yes, though they can’t be the same person.

Track Record

How should I build my CV for the Marsden Fund?

Try to build a narrative around your research and expertise i.e. what makes you the best person to conduct the proposed research.

Consider the full diversity of research impacts including: professional distinctions and memberships, publications, presentations, reports, community relationships and outreach, wānanga, conference organisation, patents, policy contributions, collaborations, mentorship roles, public/media engagement, industry contributions, exhibitions, software and analysis tools etc…

Your CV will be judged relative to opportunity, with career achievements assessed in the context of career history, allowing for breaks for family or other responsibilities. Any career breaks should be listed in your CV.

Remember that you also have the option of submitting a narrative CV.

Do panels consider an applicant's record of previous grant applications?

The panel only have access to what is explicitly stated in your application. If you want to highlight past success in this area please include this.

Does my track record need to be in a similar topic to my proposed research? Or could my proposed research be in a new area?

If your proposed research is moving into a new area for you, it is important to consider the team you have assembled around you. You need to convince the Panel that your proposed research is feasible. It is also worth considering how your previous research area has prepared you to enter this new area.

Do the Panel members look favourably on applicants that have first author publications?

To have first author paper(s) demonstrates that you can lead a body of research. Panellists do look for evidence of research leadership in your CV. This is, of course, considered in relation to the opportunities you have had.  Those in the very early stages of their careers have not necessarily led their own projects or had the same opportunities to those in the end of the Fast-Start eligibility timeframe. Panellists will look to balance these considerations.

Budgets

What is the Marsden Fund’s position on journal publication fees?

You can include journal publication fees in your "expendables" budget. However, it is worth considering where you intend to publish as different publishers have different fees.

What financial resources can be used towards supporting an overseas AI (i.e. travel costs, FTE)?

Unfortunately, the Marsden Fund is unable to support International PI/AIs with a salary (FTE) component.

However, you can support international collaborations in several other ways, such as: travel and MIQ costs, expendables, koha, funds for accessing equipment, casual research assistance to access overseas archives etc…

Proposal Assessment

How should I choose which panel to apply to?

When considering which Marsden Fund panel to apply to, you should consider the field(s) involved in your project.  You might what to consider things like the approaches or methodology used, technology required, team expertise, and where the outputs of your research will most likely be published.  This may mean that your research could still be submitted to more than one panel.  Therefore, you might also want to consider the expertise of the individual panellists on each panel to decide where your proposal might best be assessed.

Marsden Fund panel descriptions and the names of panel members can be found on the Royal Society Te Apārangi website.

Can I exclude people from reviewing my proposal?

Marsden Fund Panel members are active researchers with an excellent background in research. As these researchers will invariably have connections with some applicants, conflicts of interest will arise.  Royal Society Te Apārangi takes the issue of conflict of interest very seriously.  The rules surrounding conflicts of interest for panellists can be found in the Guidelines for Council and panel members.

If your EOI is successful, you will have the opportunity to name up to three people you wish to be excluded from acting as referees on your proposal (these are due one week after the EOI outcomes letters have been sent out in May).

It is not possible to exclude anyone in the panel from reviewing your proposal. 

My EOI has been successful. How will the external referees be chosen for my full proposal?

Panellists work with the Marsden Fund staff to suggest experts in the field. Marsden Fund staff will screen referee suggestions for any conflicts of interest with the applicants, and will send requests to potential referees. The research title, research summary, and keywords from your EOI will be used in referee requests.

You can exclude up to 3 referees from reviewing your full proposal, see question above.

Does each panel assess Vision Mātauranga, and how?

Yes. The relationship of the research to themes of Vision Mātauranga is a key assessment criterion for the Marsden Fund, where it is relevant to the proposed research. We support convenors and panellists in this space by providing ongoing training.

Vision Mātauranga if included in a proposal is not assessed separately, but along with the other Marsden criteria to give an overall grade.

Vision Mātauranga resources for applicants can be found in the guidelines and here.  

With respect to panel assessment, what value is placed on including a mentor?

If you don’t have any AIs on your team, then it is a good idea to have a mentor as they can help you with establishing your independent research career. This person would play a role in advising the applicant on various aspects of project management (helping navigate the systems and processes at your host institution), career guidance and professional development; they would not have a scholarly input into the proposed research.

Approximately what percentage of applications go from EOI to full proposal and then to successful funding?

Approximately 20 % of EOIs go through to the Full round. About 50 % of full proposals get funded. Therefore, there is about a 10 % chance of success overall. The statistical information for the 2024 Marsden Fund round is here.